Emails

How To Create An Email Signature

  • Mar 07, 2018 // Modified 7 years ago

An e-mail signature consists of text or pictures, or both. If you choose to create and use a signature, Microsoft Outlook automatically adds it to your outgoing e-mail messages.

Create and use signatures

Create signatures

You can create custom signatures for different types of audiences.

  1. In Microsoft Outlook, on the Tools menu, click Options, and then click the General tab.
  2. Click E-mail Options, and then click the E-mail Signature tab.
  3. In the Type the title of your e-mail signature or choose from the list box, type a name for your signature.
  4. Under Create your e-mail signature, insert the text or pictures, or both, that you want to use for a signature. Use the formatting tools to apply formatting to your text.
  5. Click Add.
  6. To create another signature, click New, and then repeat steps 3 through 5.

Set or change the default signature

  1. In Microsoft Outlook, on the Tools menu, click Options, and then click the General tab.
  2. Click E-mail Options, and then click the E-mail Signature tab.
  3. If you use more than one e-mail account in Microsoft Outlook, select the account for this signature in the Select the signatures associated with box.
  4. Do one or more of the following:
    • In the Signature for new messages list, click the signature you want.
    • In the Signature for replies and forwards list, click the signature you want.

Add a signature to a single e-mail message

If Word is your e-mail editor and you want to add a signature to only one message, you can manually insert it.

  1. In the e-mail message, on the Tools menu, click Options, and then click the General tab.
  2. Click E-mail Options, and then click the E-mail Signature tab.
  3. In the Type the title of your e-mail signature or choose from the list box, click the name of the e-mail signature you want to use. Under Create your e-mail signature, select the signature text you want to add to your e-mail message, and then press CTRL+C.
  4. Click Close, and then click Cancel.
  5. In the e-mail message, place your cursor where you want the signature to appear, and then press CTRL+V.

Note  The signature will not automatically appear in all new e-mail messages.

Modify signatures

Switch from one signature to another

If you have defined more than one signature, you can switch between them.

  1. In the e-mail message, right-click the existing signature.
  2. Select the name of the signature that you want to use.

Change the appearance a signature

To change a signature for an individual message, make your changes directly to the signature in the message.To change the appearance of a stored signature, follow these steps:

  1. In Microsoft Outlook, on the Tools menu, click Options, and then click the General tab.
  2. Click E-mail Options, and then click the E-mail Signature tab.
  3. Under Type the title of your e-mail signature or choose from the list, click the signature you want to change.
  4. Make the desired changes in the Create your e-mail signature box.
  5. Click Replace.